STEP 1: the Erasmus+ Beneficiary/Co-beneficiaryfrom BiH submits a REQUEST for IPA II DEU Certificate, accompanied with Grant Agreement (Special Conditions of the Agreement and the page indicating signatures, the list of partners, if applicable, and the Budget breakdown).
In the request the Beneficiary/Co-beneficiary should indicate: 1) Full name and postal address of the Beneficiary, 2) Number of the Grant Agreement, 3) Date of signature of the Grant Agreement by the Beneficiary, 4) Contract duration, 5) Exact title of the Action, 6) Total value of the grant, 7) Total eligible amount without VAT, 8) Exact name, postal address and VAT number (if applicable) of the Co-beneficiaries from BiH.
It is highly recommendable that the Beneficiary/Co-beneficiary submits the REQUEST on behalf of all other partner institutions from BiH involved in that particular action. The EU Delegation will use this information to issue one IPA II DEU Certificate per project (regardless of the number of partners involved in the project).
The applying Beneficiary and/or Co-beneficiary shall be held responsible for the accuracy of information provided within the request, as well as for ensuring that the submitted budget is updated. In cases of any relevant changes in the Grant Agreement, the IPA II DEU Certificate holding Co-beneficiary and/or Beneficiary must inform the EU Delegation about the change(s) and submit an updated version of the Grant Agreement with supporting documents.
STEP 2: The EU Delegation will finalize the procedure (obtain the operational verification by the EACEA, draft and issue IPA II DEU Certificate, inform the Beneficiary/Co-beneficiary to come and collect the Certificate).
STEP 3: After receiving the IPA II DEU Certificate from the EU Delegation, the Beneficiary/Co-beneficiary provides a copy of the Certificate to a supplier, who will than issue the original invoice (FAKTURA/RACUN), containing the following clause: “Oslobodjeno od placanja PDV-a u skladu sa clanom 29. stav 2. Zakona o porezu na dodanu vrijednost – Potvrda IPA II DEU broj: (dobavljac mora navesti kontrolni broj Potvrde)” and with no VAT calculated (Please see Article 7 of the Instruction on procedure for exemption of custom and tax exemptions in accordance to the Framework agreement between BIH and EC on arrangement for implementation of the Union’s financial assistance to BIH within IPA II – Annex 1).
Please note that the invoice must be clearly addressed to the Beneficiary/Co-beneficiary institution indicated in Grant Agreement and the issued IPA II DEU certificate. The VAT amount should NOT be stated on invoice(s), (please insert 0, 00 KM in the VAT amount section).
STEP 4: In case of IMPORT, please refer to the above mentioned Instruction Article 3 and timely and in advance address the Delegation of the EU for additional clarifications (Please find enclosed the draft template for Specification of goods – Annex II). The responsible ministry for verification of the specifications of goods is the Ministry for Civil Affairs of BIH, Trg BiH 1, 71000 Sarajevo.
All correspondence with the EU Delegation for this purpose must be in English.
If the project is selected, the applicant becomes Beneficiary of an Erasmus+ grant and sings a grant agreement. If the application was made on behalf of other participating organisations, the partners become Co-beneficiaries of the grant.